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Open until May 31, 2024

Virtual matchmaking events - How do they work?

A matchmaking event is a quick and easy way to meet potential cooperation partners. 20 minutes run fast, but they are enough to build first connections before the meeting ends and the next talk starts.

1) Registration

Register via the Register button.

    2) Set Up a Profile

    Organisation Information

    Create a clear and concise business profile to raise your visibility on the platform. Your profile should describe your company, technology, what you can offer to potential partners and who you want to meet.

    Plan Your Attendance

    Select the times you are available to meet.

    Marketplace Items

    Use different options to provide more detail about your product, expertise, partnership and project opportunities. Completing information here enables others to quickly identify synergies and will significantly improve your experience and potential to meet people of genuine interest.

    Activating Your Profile

    Your profile will be reviewed and activated by the organisers once it meets the necessary standard.

    3) Browse Profiles Of Attendees

    You can use the Participants or Marketplace pages and filters to quickly identify others of interest.

    4) Send & Receive Meeting Requests

    Send meeting requests by going to Participants or Marketplace. Select a time slot. Add a short message outlining why you are interested in a meeting as this will generate more positive responses.

    Promptly accept (or decline) meeting requests. Think carefully before declining a meeting. Experience tells us that meetings that seem to be less well matched often end up being the most productive!

    Only meetings that are accepted will be scheduled.

    5) Preparation - One Day Before The Event

    Check your schedule and run a technical check

    Technical Check

    NB: Make sure you use Mozilla Firefox, Google Chrome or Microsoft Edge as your browser

    • Check your audio and video by going to “Meetings”
    • Run a test by clicking on the green button
    • Use a headset for best experience

    NB: Video call meetings can NOT be managed via the b2match Mobile App

    Only meetings that are accepted will be scheduled.

    6) Matchmaking Event

    Access your meetings in My Agenda or Meetings, where you have your complete schedule for the event and the list of your meetings. Check your camera and microphone and don't be late!

    How to initiate a Virtual Meeting?

    1. Identify promising participants on the Participants list or the Marketplace page on the event's website. Once you found a suitable meeting partner, click "Request meeting" to send them a meeting request.

    2. Use the Messages functionality to chat about common interests and availability.

    3. Click "View Profile →" to find out more about the participant

    4. If you would like to have a meeting with them, you can also request a meeting here.

    5. Check My agenda and Meetings for your schedule and your list of confirmed meetings.

    6. At the time of the meeting, go to the Meetings page and click on Start Meeting
    • You can invite guests through the Invite guests button, or share your screen through the screen sharing button
    • A virtual meeting can be started at any given time before its ending time and it won't stop automatically, one of the participants has to end it
    • The remaining time will be displayed on the top left corner
    • The next meeting card will be displayed with one minute before the next meeting
    • Clicking on Start Next Meeting will end the current meeting and will start the next one
      Technical requirements for Virtual meetings

      The virtual meetings take place through the b2match video tool, which is integrated in the b2match platform and it doesn’t need to/it can't be downloaded.

      Use a device with an incorporated webcam or a webcam. Without the camera, the meeting can still take place in the audio mode.

      Microphone and camera

      You can test your microphone and camera in your Meetings list, once you are logged in to your b2match profile. In order to do this, you need to click the blue Camera and microphone test and follow the instructions.

      If there are issues, the system will indicate the browser's documentation's regarding the microphone and camera usage

      Additionally, you can do the following checks:

      • test your microphone with other apps, such as Google Meet, Skype, Zoom, etc. 
      • run Twilio's network test, which will start an automatic diagnosis to check if Twilio has permission to use your microphone and camera
        •  Twilio is the name of the software we use for online meetings 

      Happy matchmaking!